Moving checklist

Green Mountain Moving & Storage wants your move to go smoothly. It’s never too soon to start planning your move. Using a clear cut moving checklist is a great strategy to ensure an efficient relocation process. Our moving checklist is also a great way to involve the entire family in the move and spread some of the responsibilities to each person.

The initial phase of your moving process should start about 7 to 8 weeks prior to your move date. This is the right time to start planning ahead and prepare for the “big day”. The following guidelines will walk you through the basic preparations that require your attention.

7 to 8 Weeks Before Move

  • Decide if you will hire a moving company or move yourself. Get at least three estimates.
  • Create a file pertaining to anything having to do with your move.
  • Make a home inventory list and start to remove clutter. Remove items from your attic, basement, storage shed, etc.
  • Start to use up things you can’t move, such as frozen foods and cleaning supplies.
  • If moving to a new city or state, contact the chamber of commerce or visitor’s and tourism bureaus in your new community for information on your new city.

5 to 6 Weeks Before Move

  • Start evaluating your possessions. What can be sold or donated to a charitable organization? What haven’t you used within the last year?
  • If you’re packing yourself, purchase moving boxes and materials and start packing items you won’t need until after your move. Visit our packing guide for helpful tips.
  • Select a mover and if possible, make arrangements to schedule a moving day. Make sure to inquire with your mover about insurance coverage.
  • Contact the IRS and/or your accountant for information on what moving expenses may be tax-deductible.
  • If moving to a new city or state, obtain copies of all medical and dental records. Find medical professionals and hospitals in your new location. Your current providers may be able to provide you with some referrals.
  • Obtain school records, pet records, legal and any other financial documents.
  • Make a list of everyone you need to notify about your move: friends, professionals, creditors, subscriptions, etc.

3 to 4 Weeks Before Move

  • If you are packing yourself and haven’t started, start packing.
  • Get change of address cards from your local post office.
  • Plan a moving sale or donate items to charities.
  • If needed, arrange to transfer school records.
  • Notify magazines, charge accounts, insurance companies, clubs and all other organizations of your change of address.
  • Contact coverage companies (auto, homeowner’s or renter’s, medical and life) to arrange for coverage in your new home.
  • If needed, make travel arrangements and reservations for your moving trip.

1 to 2 Weeks Before Move

  • Babies and infants can distract you on the day of the move. It is usually better to make arrangements for them to be out of the house, with relatives or friends. If you cannot arrange for them to be out of the house, arrange for them to be with a babysitter so your mind is free to deal with the movers.
  • If you are moving from a building or moving to a building make any necessary arrangements to reserve the elevators and/or parking.
  • Contact all utilities, cable, newspaper and trash collection companies for disconnection at your old address and connection at your new address. If possible, plan to keep utilities in service through moving day.
  • This is the right time to start sorting your items and putting aside any items that you plan to take with you. Usually you will want to start thinking of the packing for the trip. The amount of clothes and supplies you take with you depends on the time required for your moving company to deliver your goods. Take any important documents such as social security cards and any financial documents along with any valuables such as expensive jewelry.
  • Submit change of address cards or use an online service.
  • Notify the Department of Motor Vehicles.

1 to 3 Days Before Move

  • If you haven’t done so by now, this is when you need to empty, defrost and clean your refrigerator and freezer. You can use baking soda to eliminate any odors.
  • Empty and clean your stove and oven. Here too, you can use baking soda to eliminate cooking odors.
  • Pack an overnight kit: sheets, towels, toiletries, phone, phone chargers, alarm clock, change of clothes and flashlight.
  • Pack a survival kit: scissors, utility knife, water, snacks, paper plates, plastic utensils, paper towels, toilet paper, soap, pencil and paper, tape, trash bags, aspirin and first aid kit.
  • Drain oil and/or gas from any mowers, heaters, etc.

Moving Day

  • Be available to answer any questions your mover may have.
  • At point of origin, do not leave until your movers are finished loading and take a final look around to make sure you didn’t forget anything.
  • At destination, before you release the movers, do a walk through with the foreman to make sure everything is placed to your liking and you are completely satisfied.
  • Complete the bill of lading carefully, reading all documents and inventory sheets before signing. Keep a copy in your file until the move is complete and bills are paid.